During the current COVID-19 pandemic, there are two policies in effect that must be considered by all students desiring to travel outbound internationally on university-sponsored business, including research travel, regardless of the funding source. A student must first apply for an exception to the Chancellor’s suspension on outbound travel (effective through 31 May 2021). Read about the Chancellor’s policy and its most recent updates with links to specific actions here: Updates to university travel for employees, students and student organizations (wisc.edu)
Additionally, students are subject to the UW-Madison International Resources, Guidelines, and Policies (known on campus as the “International Travel Policy”). If a student believes their desired international travel will successfully mitigate the risks identified by the U.S. Department of State travel advisory (levels 3 or 4) and CDC travel notice (level 3 warning) for their intended trip and destination(s), then they may request a waiver to the International Travel Policy. During the pandemic, the waiver process is abbreviated to ensure UW-Madison’s timely response given dynamic global conditions. The abbreviated waiver process is described here – it should be completed in detail prior to submission to the ISSD: Requests for Waiver to the UW-Madison International Travel Policy under COVID-19
A short summary of UW-Madison’s current position on travel and the associated policies can be read here: Information on Essential Travel and the International Travel Policy
If a student has a compelling educational reason to travel to or remain in a location under a Travel Warning issued by the U.S. Department of State, the Centers for Disease Control and Prevention, or the Provost, as defined in the International Travel Policy (excerpted below), a request for an exemption may be submitted to the International Safety and Security Director.
This Travel Warning Waiver Request Form must be submitted by:
- The individual in cases of individual travel; or
- The sponsor/lead organizer on behalf of a group or program
(For students participating in a study abroad program sponsored by International Academic Programs or another campus unit, the sponsoring study abroad office is responsible for submitting the waiver request.)
A waiver may be granted when:
- There are academic and research objectives which can only be achieved through travel to the proposed locations, and
- The safety and security risks posed by the travel can be adequately mitigated.
The UITC’s review of this request does not eliminate or reduce risk to travelers but rather informs the University of the proposed plans and protections in place for travel.
International Travel Policy
Under the terms of the UW-Madison International Travel Resources, Guidelines and Policies (“International Travel Policy”), students are not allowed to travel under University auspices to:
Locations that are under a U.S. Department of State Level 3 or Level 4 advisory and/or a CDC Notice Warning Level 3; or those locations additionally identified by the Provost, upon recommendation by the UITC, as representing significant health or safety risks for the university’s travelers. Locations within countries may be characterized with different State Department travel advisories than the country itself. Travel to locations that are characterized by a Level 3 or Level 4 within a country that is characterized as a Level 1 or Level 2 are also considered under a “Travel Warning” for the purposes of this document.
For more information, see the International Travel Policy page.