Travel Warning Waiver Request Process

During the current COVID-19 pandemic, all students desiring to travel outbound internationally on university-sponsored business must be approved for exemptions to the two policies below. These policies also cover students traveling for research, regardless of funding source.

  • Students and employees must apply for an exemption to the Chancellor’s suspension on outbound travel.
  • Students are also subject to the UW-Madison International Resources, Guidelines, and Policies (known on campus as the “International Travel Policy”). Employees are not impacted by this policy but are highly encouraged to discuss their travel plans with their supervisor.
    • If a student believes their desired international travel will successfully mitigate the risks identified by the U.S. Department of State travel advisory (levels 3 or 4) and CDC travel health notice (level 3) for their intended trip and destination(s), they may request a waiver to the International Travel Policy.
    • During the pandemic, the waiver process is abbreviated to ensure UW-Madison’s timely response given dynamic global conditions. The abbreviated waiver process is described here and should be completed in detail before submission to the ISSD: Requests for Waiver to the UW-Madison International Travel Policy under COVID-19.

See Information on Essential Travel and the International Travel Policy for a summary of UW-Madison’s current position on travel and the associated policies.

If a student has a compelling educational reason to travel to or remain in a location under a Travel Warning issued by the U.S. Department of State, the Centers for Disease Control and Prevention, or the Provost, as defined in the International Travel Policy (excerpted below), a request for an exemption may be submitted to the International Safety and Security Director.

This Travel Warning Waiver Request Form must be submitted by:

  • The individual in cases of individual travel; or
  • The sponsor/lead organizer on behalf of a group or program

(For students participating in a study abroad program sponsored by International Academic Programs or another campus unit, the sponsoring study abroad office is responsible for submitting the waiver request.)

A waiver may be granted when:

  • There are academic and research objectives which can only be achieved through travel to the proposed locations, and
  • The safety and security risks posed by the travel can be adequately mitigated.

Please contact the International Safety and Security Director for any assistance or questions regarding this form.

The UITC’s review of this request does not eliminate or reduce risk to travelers but rather informs the University of the proposed plans and protections in place for travel.

International Travel Policy

Under the terms of the UW-Madison International Travel Resources, Guidelines and Policies (“International Travel Policy”), students are not allowed to travel under University auspices to:

Locations that are under a U.S. Department of State Level 3 or Level 4 advisory and/or a CDC Notice Warning Level 3; or those locations additionally identified by the Provost, upon recommendation by the UITC, as representing significant health or safety risks for the university’s travelers. Locations within countries may be characterized with different State Department travel advisories than the country itself. Travel to locations that are characterized by a Level 3 or Level 4 within a country that is characterized as a Level 1 or Level 2 are also considered under a “Travel Warning” for the purposes of this document.

For more information, see the International Travel Policy page.